AEP Payment Methods -  CDPN37

Payment Methods

Introduction

This Leaflet has been designed to outline the various options available to traders for the payment of CCT, VAT, Excise etc.

DTI - (Direct Trader Input)

The DTI facility allows importers or agents to clear consignments at import or export by electronic data transfer to the Revenue Commissioners. To apply for this facility AEP forms:

must be completed.

DTI users can only communicate with the AEP System via ROS (Revenue’s On-Line Service) and will require a digital certificate obtainable from ROS.

Deferred Payment

The Deferred Payment (Bank Direct Debit Scheme) is a system where traders are allowed to defer payment of certain Customs and Excise duties/taxes. In all instances lodgement of a guarantee and compliance with the conditions of the scheme are required. The main feature of the system is that the approved trader is issued with a Revenue Identification Number and pays the duties/taxes due by direct debit on a date in the month following the transactions.

Forms

The system is available to all importers or agents subject to the completion of the following forms:

  • pdfAEP 1 (Rev. 4a) (PDF, 248KB) Application for Approval for CAP
  • pdfAEP 1 (Rev. 5) (PDF, 306KB) Application for Approval for DTI/Deferred Payment (Bank Direct Debit Scheme)/Cash Payment Facilities;
  • pdfAEP 2 (Rev. 2 Tax Stamps) (PDF, 278KB) Guarantee for Payment of Excise Duty (Tax Stamps) on tobacco products;
  • pdfAEP 2 (Rev. 10) (PDF, 224KB) Guarantee for Payment of Duties & Taxes (Deferred Payment (Bank Direct Debit) Scheme;
  • pdfAEP 3 (Rev. 6) (PDF, 234KB) Direct Debiting Instruction for Deferred Payment (Bank Direct Debit) Scheme;
  • pdfAEP 4 (Rev. 2) (PDF, 269KB) Undertaking for Deferred Payment of Duties and Taxes - Undertaking;
  • pdfAEP 5(a) (Rev. 3) (PDF, 312KB) Standing Authority allowing Customs Clearance Agents to request deferred payment against trader’s Revenue Identification Number;
  • pdfAEP 5(b) (Rev. 3) (PDF, 266KB) Standing Authority allowing Associated Traders to request deferred payment against principal’s Revenue Identification Number;
  • pdfAEP 5(c) (Rev. 4) (PDF, 374KB) Standing Authority allowing Associated Dealers to request deferment against Principal’s Revenue Identification Number; and
  • pdfAEP 6 (Rev. 6) (PDF, 107KB) Conditions for DTI Paperless Declaration and/ or Deferred Payment (Bank Direct Debit) Scheme and/or Cash Scheme
  • pdf Banker's Standing Guarantee for Cheques (PDF, 185KB)

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Application

The application forms must be signed by a Company Secretary or Director in the case of a limited or other incorporated company. In the case of a partnership, by one of the partners, or in the case of a sole proprietorship, by the proprietor. The only exception to the above is where there is no resident Secretary/Director of the company in Ireland. In this instance an individual, who has power of attorney, may sign the forms. However a copy of the power of attorney must be forwarded with the application.

The guarantee must be provided by a bank/credit institutions authorised to carry on banking business in the State under Irish legislation. The guarantee can also be provided by certain credit institutions authorized in other Member States of the European Economic Area (EEA) to carry on business in the State. The guarantee is ongoing and stays in place until cancelled in writing by the Guarantor. The guarantee and the direct debit instruction must be branded with the Guarantor’s and Bank Branch's official stamp respectively.

Please note that a guarantee can only be cancelled by the Guarantor.

An pdfAEP 5(a) (Rev. 3) (PDF, 312KB) form should also be completed by the trader if the importations are cleared at import by Customs Clearance Agents and duties are to be deferred against the trader’s deferred account. Where a principal has other associated companies or associated dealers, they may also defer the import duties on importations against principal's deferred account once an pdfAEP 5(b) (Rev. 3) (PDF, 266KB) or pdfAEP 5(c) (Rev. 4) (PDF, 321KB) form, as appropriate has been completed. This form must be signed by a Director or Secretary of the principal company and then signed and stamped by the Guarantor (Bank or Insurance Co.).

All completed application forms should be returned to AEP Accounts, Nenagh. Traders will receive a copy of the pdfAEP 1 (Rev. 4a) (PDF, 248KB) from AEP Accounts once registered on the system.

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Excise Traders

With effect from 1st June 1999 all duty payments on excisable alcoholic products withdrawn from warehouse by newly authorised traders must be secured by way of a Deferred Payment Guarantee (Bank Direct Debit Scheme).

Application for Deferred Payment Approval may be made to AEP Accounts, Nanagh on completion of Forms:

Approved traders must also indicate on company headed paper, the portion of the deferred guarantee they wish to allocate to particular warehouses, naming the Control Officer.

Controlled Traders

Controlled Traders, i.e. traders that operate procedures with economic impact, e.g. Inward Processing (IP), Outward Processing (OP), Processing under Customs Control (PCC), End Use and Customs Warehousing must have an AEP approval number. A request for such a number, for these traders only, may be faxed to the AEP Bureau (fax + 353 1 6330692) on  headed paper, signed by Company Secretary /Director/Partner/Proprietor/ Individual, as appropriate,  quoting the trader's VAT Number.

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Duties & Taxes

The following list of duties can be deferred under the Deferred Payment Scheme:

  • Customs Duty (CCT), Levies & Anti-Dumping duties;
  • Value Added Tax (VAT);
  • Excise Duty;
  • Vehicle Registration Tax (VRT), and,
  • VAT, CCT and Excise duty ex-warehouse.
 

Exclusions

  1. Excise duty on hydrocarbon oil;
  2. Postal importations not requiring SAD, and,
  3. Importations for which oral declarations are used (e.g. baggage).
  4. Payments of duty on Deposit.
Debit Days
Type of Duty/Tax Payment Day* Notes Ref.
Value Added Tax on imports except (VAT on excisable alcoholic products) and EU levies & duties at import/export 15th of month 1
Motor Vehicle Registration Tax (VRT) 15th of month 2
Excise Duty & VAT on:

Wine, Made Wine, Beer, Spirits, Cider & Perry		 Month Jan – Nov
2nd last working day

Dec – 4 working days in advance of Dec 25th		 2 & 3
Tobacco (except Tax Stamps) Month Jan – Nov
2nd last working day

Dec – 4 working days in advance of Dec 25th		 2 & 4
 

N.B. The Payment/Direct Debit Day Shown Is The Day In The Month Following The Month In Which The Liability Arose.

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Notes:

  1. For VAT on imports (except VAT on excisable alcoholic products), EU imports and exports duties and levies payable at import/export, where the payment day falls on a non-working day, the payment day is the next working day.
  2. For Excise Duty, VRT (and VAT on excisable alcoholic products only); where the payment day falls on a non-working day, the payment day is the previous working day.
  3. From January to November payment of Excise Duty and VAT on wine, made wine, beer and spirits may be deferred to the second last working day of the month succeeding the month in which the duty is chargeable. December payment is due four working days in advance of December 25th.
  4. Excise Duty on Tobacco Products:(Non Stamped) Half of the December liability is payable four working days in advance of December 25th. The balance can be deferred for payment on the second last working day of January.

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Insufficient Guarantee

If a trader is nearing the limit of the guarantee, credit may be extended in two separate ways:

  1. A new guarantee form pdfAEP 2 (Rev. 10) (PDF, 224KB) can be completed by the Guarantor for the new amount, and/or
  2. A Top-Up may be lodged to the traders approved account by means of cash, bank draft or guaranteed cheque. Traders may top-up as many times as they wish each month. It should be noted that AEP Accounts must be informed of all top-up deposits made by Excise traders for use at warehouses as Control Officers must in turn be informed by AEP Accounts of any increase to warehouse allocations.

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Other Payment Facilities

Payment on Account. As well as the Deferred Payment Scheme the AEP System also encompasses what is now known "Payments on Account" facilities. Such payments are often referred to as cash payments but include bank drafts, guaranteed cheques, postal orders, EFT etc.

The Payment on Account facility is similar to the former FACT (Flexible Accounting Cash Transactions) account and traders can use the balance in the account to clear consignments. Any number of lodgements may be made daily to the account. After a transaction is made to an account the credit remaining rolls over from day to day and month to month.

Bankers Standing Guarantee For Cheques. A trader arranges completion by his Bank of the "Bankers Standing Guarantee for Cheques" form. This guarantees cheques drawn on a designated account for a specific amount daily or weekly. The extent of the guarantee should be adequate for national use since cheques under the scheme may be presented at any Revenue office with cash - accounting facilities.

Confirmation of acceptance of the cheque guarantee will be issued to the applicant and the Bank.

Other Cheques
Trader cheques are NOT accepted for payment of duties, top-ups lodgments unless they are guaranteed. (The only exception is VRT payments made by approved traders i.e. VRT traders approved by the Vehicle Authorisation Office, Rosslare).

Cheques may also be guaranteed by a current Cheque Card subject to the limits and conditions of issue.

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Excise Duty (Tax Stamps) On Tobacco Products

The excise duty on cigarettes and roll-your-own tobacco is payable by the purchase of tax stamps from the Revenue Commissioners. Traders wishing to defer payment in respect of tax stamp purchases must have an pdfAEP 2 (Rev. 2 Tax Stamps) (PDF, 278KB) Guarantee for Payment of Excise Duty (Tax Stamps) on Tobacco Products completed by the bank and also submit completed AEP forms 1 - 6. This guarantee covers stamped products only and not cigars or other smoking tobacco.

The accounting periods for tax stamps and the debit days are different from the ordinary Deferred Payment Scheme and are listed below:

Accounting Periods Payment Days [1],[2]
28th December - 27th  January 30th March
28th January - 24th February 29th April
*25th February  - 27th March* 30th May
28th March - 26th April 29th June
27th April - 27th May 30th July
28th May  -  26th June 30th August
27th June -   27th July 29th September
28th July -  27th August 30th October
28th August -  26th September 29th November
27th September  -  27th October 19th/21st December ***
28th October -  30th November 19th/21st December ***
1st December  - 27th December 19th/21st Dec. & 27th February **

* 25th and 26th February respectively in leap years
** 28th February in leap years
*** Payment/debit day is four working days in advance of the 25th December

 

Notes:

  1. Where the payment day falls on a non-working day, the payment day is the previous working day.
  2. From January 2004 end of month payment days will be the second last working day of the month. December payment is four working days in advance of December 25th.
  3. From December 2003, payment of October, November and Half of December liability is due four working days in advance of December 25th.

Trader Statements

During each month a trader has the potential to receive two monthly statements outlining the balance of their c&e accounts. These statements are issued after each bank run. VRT account traders can only receive one monthly statement. If traders have multiple c&e and/or VRT accounts they will receive a statement for each account.  Statements are only produced in respect of the "Payer", i.e. they are not produced for declarants etc.

All traders will receive a statement with the exception of those who have only one transaction and one payment balancing this transaction on their account. These statements should reach the payer no less than five days before the money is debited from the trader’s bank.

Traders will only receive "Overall Summary of Account" section in the post. The summary will outline all allocation types for a customer’s particular bank guarantees registered on that account. The full statement containing lists of all transactions will be saved onto ROS in a downloadable pdf format and will be available to those traders who are registered with ROS.

Further Information

Any further information is available from the

AEP Accounts
Government Offices
Nenagh
Co. Tipperary

Phone: LoCall 1890 442 443
Outside Ireland: +353 6763400

Fax: 067 63397

e-mail: aep@revenue.ie

February 2012

Legal Disclaimer

While every effort is made to ensure that the information given in this guide is accurate, it is not a legal document. Responsibility cannot be accepted for any liability incurred or loss suffered as a consequence of relying on any matter published herein.

(Adobe Acrobat Reader PDFExternal link)

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