Revenue eBrief No. 32/12
09 July 2012
Enhancements to eRegistration System
E-Registration services include:
- Registering a new business for Income Tax (IT), Corporation Tax (CT), Employers PAYE/PRSI, Value Added Tax (VAT), Relevant Contracts Tax (RCT), e-Levy;
- Registering an existing business for any of the above taxes as additional taxes;
- Cancelling any or all tax registrations for an existing business;
- Allowing a ROS user, either an agent or an individual, to register and manage agent/client 'links';
- Registration of Partnerships and Trusts.
Access to eRegistration services is through the agent services screen in ROS.
Revenue has consulted with users of the e-Registration system and has identified a number of opportunities to introduce additional features while simplifying the user interface.
The following key system enhancements were introduced from 9 July 2012:
1. Live Notification of failed or rejected registration applications
Before 9 July Agents were not automatically notified where an eRegistration application has failed. To prevent any potential confusion, agents will now be notified if the application has failed immediately after they have "signed and submitted". A failure reason will be given and this will be notified to the agent on the acknowledgement screen and in the eRegistration Inbox document.
2. Registration of Multiple taxheads for a new company in a single transaction:
When registering a new company in eRegistration, it will now be possible to optionally register the company for Employers PAYE/PRSI, VAT, RCT and eLevy, together with the mandatory CT registration, in a single application.
3. Submission of Multiple client authorisations on a single attachment
Before "signing and submitting" an application, the agent will now be asked to attach an Agent Link Notification letter for all taxheads to be registered. The agent will be able to indicate which taxhead(s) each attached letter applies to, thus enabling the upload of a single authorisation letter in respect of every taxhead applied for, rather than a separate letter for each taxhead as previously required.
4. New application summary screen and optional Client Consent Letter for agents
Prior to "signing and submitting" an eRegistration application, agents will be presented with a summary of all the data being submitted in that application. The agent can then generate a "Client Consent Letter" which summarises details of the application. The client can sign this letter and the agent can then retain a copy on his/her files, if he/she so wishes.
5. Additional cancellation details
In future, agents making online taxhead cancellation applications will be requested to provide additional but optional information on business assets, premises, and Director business interests, which is also currently required in Form TRCN1.
6. Display of NACE code description along with NACE code
To ensure clarity in eRegistration inbox documents and Summary Screens where the NACE code is displayed, the equivalent NACE description of that code will also be displayed.
7. Registration of a non-assessable spouse or civil partner as a Director or Partner
It will now be possible for non-assessable spouse/civil partner to be registered online as directors in new company registrations, or as a partner in a partnership.
Agents will be asked to indicate if a partner/director is considered to be the non-assessable spouse/civil partner.
An agent registering a "non-assessable spouse/civil partner" as a director or partner will not be automatically prompted to register the client for Income Tax.
8. Warning text prior to confirmation of RCT cancellations
When cancelling an RCT registration, a warning message will be presented to confirm that the RCT registration is to be cancelled. Where only a change in status, i.e., from Principal to Subcontractor or vice versa is required, the cancellation application should not be submitted. Instead, the local Revenue District should be contacted to change the taxpayer's RCT status.
9. Additional "expected turnover" field for IT and VAT registrations
Both VAT and IT registration applications must now include an expected turnover figure for the first 12 months.
VAT registration applicants can also indicate if the business is only being registered for "receipt of services from abroad and to self-account for VAT".
10. Restyling of eRegistration Screens
The look and feel of eRegistration screens has been updated to align them with the newer screen styles in ROS. These changes are purely cosmetic and do not change the underlying eRegistration functionality.