Employees’ Guide to PAYE - IT 11

  1. Introduction
  2. Starting Work for the First Time
  3. Tax Credits, Rate Bands and Tax Credit Certificates
  4. Taxable Income
  5. Universal Social Charge (USC)
  6. Emergency Tax and Emergency USC
  7. Changing Jobs and Periods of Unemployment
  8. Understanding your Payslip
  9. Personal Information and Confidentiality
  10. Payments or Benefits from the Department of Social Protection (DSP)
  11. myAccount
  12. Miscellaneous
  13. Further information

myAccount is a single access point for all Revenue’s secure online services (except ROS) and is the quickest, easiest and most convenient way to manage your tax affairs.

If you have not already registered for myAccount, you can register on the Register for myAccount link.

1. Introduction

This is a simplified guide to the PAYE system for employees, company directors and individuals in receipt of occupational pensions. Its purpose is to give PAYE taxpayers a basic understanding of the system under which they pay their income tax. The guide deals with such matters as:

  • how to get a Personal Public Service (PPS) Number
  • how to get a Tax Credit Certificate
  • what you must do when starting work for the first time
  • what happens when you change employers or leave employment
  • returning to work after a period of unemployment.

If this is your first employment, see leaflet IT67 First Job, A guide for first time entrants to the PAYE Tax system, for more information.

1.1 What does PAYE stand for?

PAYE stands for Pay As You Earn. As the name suggests, this means that every time your employer / pension provider pays you your salary / occupational pension he or she must deduct income tax, PRSI and USC, where due and pay the amount deducted to Revenue. The PAYE system ensures that the yearly amounts you have to pay are collected on each payday over the tax year. The PAYE system continues to operate for pensioners upon retiring from pensionable employment.

1.2 How is PAYE calculated?

PAYE is normally calculated on a cumulative basis, which means that your yearly tax credits and rate bands are evenly divided over the 52 weeks of the tax year. In some circumstances when it is not possible to tax you on a cumulative basis, income tax is deducted on a non-cumulative basis (also known as a week-1 basis). In this instance, your yearly tax credits and rate bands are granted from the date your Tax Credit Certificate (TCC) is issued and not backdated to the start of the tax year.

1.3 What is Pay-Related Social Insurance (PRSI)?

PRSI is a contribution, calculated on a percentage of your earnings and is paid into the Social Insurance Fund. It is collected by your employer through the PAYE system and your employer also makes PRSI contributions on your behalf. Your PRSI contributions may entitle you to claim a wide range of benefits from the Department of Social Protection (DSP), such as Jobseeker’s Benefit, Illness Benefit and State Pensions. Generally, all employees (aged over 16 and under 66) pay PRSI.

Further information relating to PRSI is available from the Department of Social Protection website on www.welfare.ieExternal link

1.4 What is the Universal Social Charge (USC)?

USC is a tax payable on your gross income, including benefits from your employer (for example a company car) and other non-cash payments. It is calculated before deducting your pension contribution. There are different USC rates that apply depending on your particular circumstances and the amount of your income. If your gross income is below a certain amount, you will be exempt from paying USC.

For more information see pdfUniversal Social Charge FAQ’s (PDF, 829KB).

1.5 When does the Income Tax year start?

The income tax year runs on a calendar year basis from 1 January to 31 December.

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2. Starting work for the first time

2.1 What should I do when I start working?

When you start your first job you must register your details with Revenue to avoid paying emergency tax and USC. This is a simple process as there are only three steps involved:

Step 1. Apply for a Personal Public Service (PPS) Number. if you do not already have one.

Step 2. Register for myAccount

Step 3. When you receive your password, register your new job using the Jobs and Pensions service in myAccount

Step 1. Applying for a Personal Public Service (PPS) Number.

If you have not already received a PPS number you must register with the Department of Social Protection (DSP) to apply for one. Leaflet SW100External link - Personal Public Service Number, issued by the DSP, gives further information on how to register for your PPS number. This leaflet is available to view or download from www.welfare.ieExternal link or from your DSP local office.

A PPS number is your unique identification number for all dealings with the Public Service, including the DSP, the Department of Education, the Health Service Executive and the Revenue Commissioners.

You may already have a PPS number, if you are an Irish National and were:

  • born in Ireland after 1971
  • registered for tax since 1979
  • in receipt of income from the DSP
  • participating in the Drugs Refund Scheme.

Once your PPS number is allocated to you it never changes.

Always quote your PPS number when writing or calling to your Revenue or DSP office to avoid unnecessary delays.

Your PPS Number is very important and you should keep a permanent record of it.

Step 2. Register for myAccount

To register for myAccount you should:

You will need the following details to register:

  • PPS number
  • Date of birth
  • Mobile number or landline number
  • Email address
  • Home address.

We will match the details provided by you against details provided to us by the DSP. If all is in order we will issue a temporary password for myAccount to you by post. This takes about five working days from the time you submit your registration request.

You will have to create a new password when you sign in to myAccount for the first time. It is important to remember that the temporary password that we send you has an expiry date so you should sign in to myAccount and create your new password as soon as you receive our letter. Otherwise you will have to register for myAccount again.

If your details do not match with those on file from the DSP, we will contact you and you may be required to have your details with the DSP updated. When this has been done you will have to submit your registration application for myAccount again.

Step 3. Register your new job

Once you start work you must register the details of your new job with Revenue to get your Tax Credit Certificate (TCC) - see section 2.2, otherwise your employer will deduct emergency tax on your pay. The Jobs and Pensions service will guide you through the process of registering your details and setting up your new job.

You will need the following details to complete the job registration:

  • your new employer’s tax registration number
  • the date you started your new job
  • your staff number if you have been allocated one by your employer - this is also called a personnel, works or payroll number.
  • if you are receiving a benefit from the Department of Social Protection we may ask you for the weekly amount, if it is not already on our record.

We will also ask some questions to help us determine your correct tax credits.

After your registration is complete and your job is set up, a TCC will issue notifying both you and your employer of your tax credits and rate band. You will be able to view your TCC on PAYE Anytime (available within myAccount ) within two working days.

Once your employer has received this notification, he or she can make the correct income tax deductions from your pay.

2.2 What is a Tax Credit Certificate (TCC)?

A TCC is a certificate issued to you by Revenue outlining the tax credits you are currently claiming and your income tax rate band. It also shows your USC rates and thresholds.

Your employer will receive a separate certificate showing the total amount of your tax credits and rate band. Your employers certificate does not give a breakdown of the tax credits you have claimed only the total amount. The USC rates and thresholds are also shown on your employer's certificate.

2.3 When do I start to pay Income Tax?

You will pay income tax from your first payday unless your employer has received a TCC which indicates that you have built up enough tax credits to offset against your income tax liability. You are entitled to receive a payslip from your payroll section giving a breakdown of the deductions made.

2.4 What do I pay Income Tax on?

You pay income tax on earnings of all kinds arising from your employment, including bonuses, overtime and non-cash payments known as Benefit-in-Kind, for example, a company car. The amount you pay depends on your earnings, your standard rate band and the accumulated amount of your tax credits.

You also pay income tax on:

  • DSP pensions, allowances and most benefits.
  • Income from other sources (for example, rental income, all foreign income, and foreign pensions).

You do not pay income tax on:

  • Certain scholarship income.
  • Interest from Savings Certificates, Savings Bonds and National Instalment Savings Schemes with An Post.
  • Payments to Revenue approved Pension Schemes.

2.5 Do I pay tax on everything I earn?

Yes, but you are entitled to claim tax credits which will reduce the amount of income tax payable. Pension contributions paid to a Revenue approved pension scheme are deducted before your income tax is calculated.

2.6 PRSI and USC deductions

These deductions are in addition to income tax and different calculation rules apply. PRSI contributions are based on your PRSI class. More detailed information on your PRSI contributions is available on the DSP website on www.welfare.ieExternal link.

USC deductions depend on the USC rates and thresholds that apply to you. More detailed information on USC can be found in pdfUniversal Social Charge FAQ’s (PDF, 819KB).

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3. Tax Credits, Rate Bands and Tax Credit Certificates

3.1 What are Tax Credits?

Under the tax credit system every individual is entitled to tax credits depending on his or her personal circumstances. Certain tax credits are granted to you automatically, (for example, Personal tax credit and PAYE tax credit but others must be claimed by completing a specific claim form. Tax credits are non-refundable; however, any unused tax credits in a pay week or month are carried forward to subsequent pay period(s) within the tax year.

If your income tax liability is less than your tax credits, you will not pay tax. If your income tax liability is more than your tax credits, the tax due is the difference between the two.

3.2 Where can I get a list of Tax Credits?

Information on all tax credits is available in Leaflet IT1 - Tax Credits, Reliefs and Rates.

The most common tax credits are:

3.3 How do I claim Tax Credits?

When you start work for the first time, register your job on the Jobs and Pensions service in myAccount (see section 2). The details provided will determine whether you are entitled to the following tax credits:

  • Personal tax credit
  • PAYE tax credit
  • Age tax credit
  • Flat rate expenses (see section 3.8)

If you wish to claim any additional tax credits the quickest and easiest way to do so is by using the PAYE Anytime service in myAccount. If the specific tax credit you are entitled to is not available to claim through PAYE Anytime you should contact Revenue through MyEnquiries (also available in myAccount) or using our LoCall phone service.

Remember, in order to get the correct tax credits that you are entitled to you must give Revenue the correct information regarding your circumstances.

3.4 Income Tax Rate Band

Income tax is deducted on a percentage of your earnings, see Leaflet IT1 Tax Credits, Relief and Rates for the current rates of tax. Your earnings up to a certain threshold (known as the standard rate cut off point) are taxed at the standard rate of tax. The higher rate of tax is applied to any earnings above this threshold.

3.5 How is my tax calculated?

Your tax credit entitlement is for a full tax year. So, whether you start work in the first week of the tax year or six months into the tax year, you still qualify for a full year’s tax credits. As tax deductions are spread evenly throughout the year under the cumulative basis, the total tax due is divided into 52 weekly or 12 monthly amounts.

Your employer calculates the income tax due in respect of each pay period by applying the information given on your TCC, against your gross pay (less superannuation and contributions to Revenue approved permanent health benefit schemes).

The following example illustrates the income tax payable in respect of a single person, who is paid weekly. If you are monthly paid the same principles will apply.

  • Income tax is calculated at the standard rate of tax on gross pay (after deducting superannuation and permanent health benefit contributions)up to the amount of standard rate band for that pay period.
  • The balance, if any, above the standard rate band is taxed at the higher rate of tax..
  • The total of these two amounts gives the gross weekly or monthly income tax.
  • The gross income tax figure is then reduced by your tax credits to arrive at the net income tax payable in that pay period.

Rate Band

Single Person's rate band (2016) €33,800 per annum / €650.00 per week

Standard tax rate of tax: 20%		     Higher rate of tax: 40%

 

Tax Credits

Personal tax credit            	    1,650

PAYE tax credit                     1,650

Total                              €3,300 per annum / €63.46 per week

 

Gross pay: €700.00

Calculation

Standard rate band                   650.00 @ 20%    130.00

Higher rate band                      50.00 @ 40%     20.00

Gross weekly tax                                     150.00

Less weekly tax credits                               63.46
Net Income Tax payable                               €86.54

To ensure that you do not pay either too much or too little income tax, always check that your tax credits are correct.

3.6 What happens if my Tax Credits change during the year?

Your tax credits may change during the year, if for example, you submit a claim for additional tax credits or your personal circumstances change.

Revenue will issue a revised TCC to you and a notice to your employer advising of any change. Your employer will make the necessary adjustments when calculating your income tax liability.

If your tax credits increase you may pay less income tax for the remainder of the year, or in some circumstances, you may be due a refund which will be made by your employer.

Likewise, if your tax credits reduce you may pay more income tax for the remainder of the year. If there is a large reduction in your tax credits, resulting in an underpayment of tax, a non-cumulative TCC (week-1 basis) may be issued. This certificate is effective from the date of issue only and is not back dated to the start of the tax year.

If these adjustments are not made during the year, you should request a review of your income tax liability for the year by submitting an online Form 12 for the relevant tax year. This can be done through myAccount.

3.7 Do I have to claim my Tax Credits every year?

No, as in most cases, when you claim a tax credit it will be automatically granted to you each year. However, some tax credits must be claimed yearly, for example, Tuition Fees, which can be claimed either once the fees have been paid in full, or at the end of the tax year.

If you are no longer eligible to a tax credit that you previously were entitled to, you should notify your Revenue office to update your records.

3.8 Can I claim expenses against my employment?

Yes, you may be entitled to claim expenses (flat rate expenses) in respect of expenses incurred wholly, exclusively and necessarily in the performance of your duties. In most cases where expenses are due, a MS Excelflat rate (MS Excel, 63KB) amount has been agreed with Revenue. No expense allowance is due for travelling to or from work.

There is no need to apply for these expenses when you tell us about your new job through our Jobs and Pension service as the information which you provide will determine whether you are eligible for this credit.

3.9 Tax Allowances and Reliefs

Tax allowances and reliefs differ to tax credits. Although they both reduce the amount of income tax you are liable to pay, the tax allowance / relief is subtracted from your pay before your income tax rate is applied thereby reducing the amount of income tax you pay at the higher rate.

3.10 How do I claim Health / Medical expenses?

If you have paid medical or non-routine dental expenses either on your own behalf or on behalf of another individual during the year, and have paid income tax in that year, you can claim a tax relief in respect of these expenses after 31 December. The quickest and easiest way to claim a refund on any health / medical expenses is by submitting an online Form 12 for the relevant tax year through myAccount.

Relief is allowed at the standard rate of tax with the exception of nursing home expenditure which is allowable at the higher tax rate.

To claim for non-routine dental treatments your dental practitioner will give you a pdf Form Med 2 (PDF, 188KB), certifying the amount paid and the type of treatment carried out.

Details of the main medical expenses that qualify for relief are given in Leaflet IT6 - A guide to claiming Health or Medical expenses.

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4. Taxable Income

4.1 How much can I earn without paying Income Tax?

If your weekly or monthly gross income tax liability is less than your weekly or monthly tax credit, you will not have to pay income tax. However, a TCC must have issued, so that your employer will know not to deduct income tax.

Only Revenue can advise your employer of your tax credits and rate band due.

4.2 Am I exempt from paying Income Tax if I am aged over 65 and my income, from all sources, is low?

If you, or your spouse or civil partner (taxed under joint assessment), are aged 65 or over and your total income from all sources is less than the relevant exemption limit, you will be exempt from paying income tax, provided you have received a TCC showing that exemption applies. Your employer will also be advised that you are exempt from paying income tax.

Leaflet IT8 Income Tax, Exemption and Marginal Relief, sets out the full details of the income levels below which exemption applies.

Exemption is only granted if it is more beneficial to you than your tax credits.

4.3 How are overtime pay and bonuses taxed?

If you earn overtime or bonus pay these amounts are included as part of your earnings for that week or month. You do not get any additional tax credits against these additional payments. The normal deductions for PRSI and USC also apply.

4.4 How is part-time or holiday work taxed?

The same rules apply in relation to part-time or holiday employment as to any other employment.

4.5 Students returning to School or College

If you have paid income tax and leave your employment to return to school or college, you may be entitled to a refund of some or all of the tax paid, depending on the level of unused tax credits. A refund of USC may also be due. To claim, complete pdfForm P50 (PDF, 289KB) and return it along with your P45 (Parts 2 and 3) to your Revenue office.

4.6 If I have additional income other than earnings from an employment or a DSP payment, how do I pay tax on it?

Income tax on small amounts of other income such as dividends, rents and taxable DSP payments can, in certain cases, be paid under the PAYE system. Revenue receives information from the DSP on payments made and this will be included on your TCC. Income from non-PAYE sources can be declared on PAYE Anytime in myAccount.

If the amount of this additional income changes or you are no longer in receipt of it, you should advise your Revenue office to ensure that the correct deductions will be made.

To assess this additional income, Revenue can reduce both your tax credits and rate band, by an amount equal to your other income. This additional income will now effectively be taxed under PAYE by virtue of the reduction of your tax credits and rate band.

If your additional non-PAYE income exceeds a certain amount, that is total gross income over €30,000 or net taxable income over €5,000, you will need to register for Income Tax and submit an annual Form 11 tax return. You can register for Income Tax using the Tax Registration service in myAccount.

4.7 Benefit-in-Kind

If your employer / pension provider provides you with a Benefit-in-Kind such as the private use of a company car, luncheon vouchers, or other non-cash benefits, income tax, PRSI and USC will be deducted from your earnings, in respect of these benefits.

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5. Universal Social Charge (USC)

5.1 What is the Universal Social Charge?

As mentioned earlier, USC is a tax payable on gross income, including notional pay (for example Benefit in-Kind) and is calculated before deducting your pension contributions.

USC exemption

If your total income is less than a certain threshold you are exempt from paying USC.

For example (2016):

  • Gross income of €12,500 – as your gross income is less than the exemption threshold of €13,000, no USC is due.
  • Gross income of €13,500 – as your gross income exceeds the exemption threshold of €13,000, USC is chargeable on the full amount €13,500.

USC Rates and Thresholds

The current USC rates and thresholds can be found in Leaflet IT1 - Tax Credits, Reliefs and Rates.

The standard USC rates and thresholds apply if you are aged under 70, and do not hold a full medical card.

The reduced rates and thresholds apply if:

  • you are aged 70 years or under, hold a full medical card and your total income for the year is €60,000 or less, or
  • you are aged 70 years or over, and your total income for the year is €60,000 or less.

Note 1: ‘Total’ income for USC purposes does not include payments from the Department of Social Protection.

Note 2: A ‘GP’ only card is not considered a full medical card for USC purposes.

As with income tax credits and rate bands, Revenue will notify your employer of the USC rates and thresholds to be applied. If your circumstances change during the year, for example you reach 70 years of age or you qualify for a full medical card, you should notify your Revenue office and a revised TCC will be issued.

5.2 What types of Incomes are exempt from USC?

  • All DSP payments and similar payments such as Community Employment Schemes paid by the Department of Jobs, Enterprise and Innovation or Back to Education Allowance paid by the Department of Education and Skills.
  • Income already subjected to DIRT.
  • Statutory redundancy payments.
  • Salary sacrifice schemes (Cycle to work, Travel Pass or TaxSaver commuter ticket schemes).

For a full list of exempt incomes see – pdfUniversal Social Charge FAQ’s (PDF, 829KB).

5.3 If I hold a full Medical Card what USC do I pay?

If you are entitled to a full medical card, including a Health Amendment Act card and if your total income for the year is €60,000 or less, a reduced rate of USC applies, subject to a ceiling.

You do not need to hold the full medical card for the entire year to qualify for the reduced rate of USC. It is due as long as you hold a full medical card for some period during the year.

Note: Your employer will only receive the information needed to calculate the USC you pay. All other personal information you give Revenue remains confidential between you and Revenue. The revised certificate issued to your employer will not state that you hold a full medical card.

5.4 How is USC calculated?

Your employer calculates USC based on the current rates and thresholds. As with your income tax charge, the amount of USC deducted will be shown on your payslip.

5.5 Will USC affect my tax credits?

No, USC is a separate charge to income tax and there are no tax credits due against it. Excess or unused tax credits cannot be used to reduce your USC liability.

5.6 If I am married or in a civil partnership can I transfer my USC thresholds and rate bands to my spouse or civil partner?

No. Unlike tax credits, USC rates and thresholds apply to each spouse or civil partner individually and cannot be transferred.

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6. Emergency Tax and Emergency USC

6.1 Emergency Tax

If your employer does not hold a TCC for you or a P45 from your previous employer which shows your tax credits, you will be taxed on pay pdfemergency tax (PDF, 92KB).

Emergency tax is calculated on your taxable income which is your gross pay less any superannuation contributions and permanent health benefit contributions. Different rules apply depending on whether or not you give your employer your PPS number.

Details of the current pdfemergency tax rates (PDF, 92KB).

Note: If you are on the emergency tax, you will also be on emergency USC, and vice versa.

Emergency USC is chargeable at the maximum specified USC rate, currently this is 8%.

Emergency tax / USC usually results in excessive income tax and USC deductions; therefore it is in your interest to obtain your TCC as soon as possible to avoid paying too much income tax or USC.

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7. Changing Jobs and Periods of Unemployment

7.1 What should I do if I change jobs?

Whenever you leave an employment, other than on special leave without pay, you will receive a Form P45 from your employer. Your new employer will operate PAYE in accordance with the details of tax credits shown on the Form P45, until they receive a TCC from Revenue.

If your old job has been ceased on our records you will be able to notify us of your new job on the Jobs and Pension service in myAccount.

7.2 What is a P45?

A P45 is a document given to you by an employer when you cease employment, which certifies the amounts of your pay, income tax, PRSI and USC from the start of the tax year to date of cessation.

The P45 shows:

  • gross pay to date of leaving
  • tax deducted to date of leaving
  • tax credits and rate band applied
  • date of cessation and commencement (if after 1 January)
  • number of weeks of insurable employment
  • USC deducted
  • USC rates and thresholds
  • PRSI contributions to date of leaving
  • PRSI Class.

Your P45 is a very important document and is needed when:

  • claiming a refund of income tax and / or USC during unemployment
  • claiming Social Protection benefits
  • you start a new employment.

If you do not get a P45 when leaving your employment, ask your employer for one. If you are experiencing difficulties in obtaining a P45 from your former employer you should notify your Revenue office immediately.

7.3 What happens when I return to work?

As soon as you start working again, give your P45 to your new employer, otherwise you may end up paying too much tax as you will put on the emergency rates of tax / USC. Your employer will send the P45 to Revenue and a TCC will issue.

If your old job has been ceased on our records you will be able to notify us of your new job using the Jobs and Pension service in myAccount. You will be asked to provide your employers PAYE registered number. Your new employer will give you this number.

If you do not have a P45, you can also register the details of your job using the Jobs and Pensions service. If your previous job has not been ceased you will need to contact your Revenue office on the LoCall phone service instead.

If you were in receipt of additional income, while out of work, notify your Revenue office to ensure that this income is taken into account in calculating your income tax.

The DSP will advise Revenue of the amounts of taxable payments (for example Jobseekers Benefit) that you received while out of work. Your tax credits and rate band will be adjusted to include the taxable portion of these payments.

7.4 Am I entitled to repayment of Income Tax and / or USC if unemployed?

Yes, if you have been unemployed for four weeks and have paid income tax and / or USC, you can apply for a refund. If you are in receipt of taxable payments from the DSP you should wait eight weeks before applying. If you were on the emergency tax / USC, you may apply immediately for a refund when you cease employment.

To claim an unemployment repayment, complete a pdfForm P50 (PDF, 289KB) and send it, along with your P45, to your Revenue office.

Note: If you have not paid income tax and / or USC, there is no refund due.

7.5 If I take a career break or special leave, what happens to any unused tax credits I may have?

Where you take a career break and you are not restricted from working for yourself or taking up another job, your income tax position is the same as if you left work permanently and your employer will give you a P45.

If you are on special leave, without pay and your employer is satisfied that you are not employed elsewhere, you are not considered to have ceased employment. Accordingly you do not receive a P45.

The benefit of your unused tax credits, while on special leave and not receiving pay can be obtained in any one of the following ways:

  • Your unused tax credits will be credited against the income tax payable on your first pay date after you return to work, once it is within the same tax year.
  • If you have paid income tax up to the date you leave, your employer can make a refund where due. This refund is based on your unused tax credits from the date you left or received the last refund, to what would normally be your next pay day. Refunds can be claimed until the end of the tax year, or until all income tax has been repaid, whichever is sooner.
  • If you are married or in a civil partnership and jointly assessed you can transfer certain transferable tax credits, to your spouse or civil partner if he or she pays tax under PAYE. The PAYE tax credit and flat rate expenses are non-transferable.
  • At the end of the tax year request a review of your income tax liability. The quickest and easiest way to do this is by submitting an online Form12 for the relevant tax year through myAccount.

Note: You may also be due a refund of overpaid USC.

7.6 What should I do if I take up a second employment?

If you have a second job, you will require a separate TCC for each employer.

You can get a TCC for your new job by registering the additional job using the Jobs and Pensions service in myAccount.

You can divide your tax credits, rate band, USC rates and thresholds between your employments as required by contacting Revenue via MyEnquiries or on the LoCall phone service.

Unless you register your new employer with Revenue, your second employer may deduct the incorrect amount of tax resulting in an underpayment of income tax.

7.7 What is the position if I decide to emigrate?

If you intend leaving the country, your residence position for the income tax year will be examined.

A pdfForm P50 (PDF, 289KB) must be completed and submitted with your P45. Revenue may contact you if additional information regarding your residency position is required. As always, if you paid no income tax and / or USC on your income, no refund will be due.

7.8 What do I do if I decide to become self-employed?

If you become self-employed, you must register as a self-employed individual. A Self-Assessment system operates for self-employed individuals. Leaflet IT10 - A Guide to Self-Assessment outlines the basic principles of the Self-Assessment system.

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8. Understanding Your Payslip

Your employer is obliged to give you a payslip each time you are paid, whether weekly, fortnightly or monthly. It is in your own interest to check your payslip and ensure that the correct deductions are made.

How to check your Payslip:

Your TCC gives a breakdown of your weekly or monthly tax credits, rate band and USC rates and thresholds. You will need these amounts to check the deductions shown on your payslip. If you are experiencing difficulty understanding your payslip your employer / payroll section will be able to assist you.

Income Tax – PAYE calculation (see example above)

  • Apply the standard rate of tax to your gross weekly or monthly pay, after deducting your pension contribution up to your standard rate band cut off point for that pay period.
  • Apply the higher rate of tax to any balance of pay over that amount. The total of these two figures gives the weekly or monthly gross income tax payable.
  • Subtract your weekly or monthly tax credit from this figure to arrive at the net income tax payable.

PRSI

  • Deduct PRSI from your gross pay. The PRSI rate depends on your PRSI class. PRSI does not reduce the amount of income on which you pay tax.

USC

  • Apply the USC rates, shown on your TCC, to your gross weekly or monthly pay, before deducting your pension contributions for that pay period.

The following example illustrates the deductions:

Pay: €700 per week

Employee pension contribution: €40 per week

PAYE Calculation

Gross pay                   €700
Less pension contribution    €40
                            €660

PAYE is applied to €660 at the
rate shown on your TCC.

Tax credits reduce this amount to arrive at net tax payable.

PRSI Calculation

Gross pay for PRSI  €700

PRSI is applied to €700 at the appropriate rate(s).

USC Calculation

Gross pay for USC  €700

USC is applied to €700 at the rate(s) shown on your TCC. 

Cumulative details, which are the totals from the beginning of the year to the date shown on your payslip, are usually shown on your payslip. The details on your final payslip for the year should be the same as the amounts shown on your P60 in respect of that year.

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9. Personal Information and Confidentiality

9.1 Will my employer get personal information about me from Revenue?

No, Revenue supplies only the information your employer needs to calculate the income tax and USC you pay. All personal information you give Revenue remains confidential.

While you get a TCC showing a detailed breakdown of the income tax credits you have claimed, your employer only receives the following information which is required to make the correct deductions for income tax and USC.

  • Annual tax credits and rate band, split into weekly and monthly amounts.
  • USC rates and thresholds, split into weekly and monthly amounts.
  • Local Property Tax deduction*

* If you are liable to pay Local Property Tax and have requested to have it deducted from your salary, the amount payable will be displayed on your employer’s TCC.

9.2 Keeping details of previous earnings confidential

If you change employment and do not wish your new employer or pension provider to know details of your previous employer or earnings, send your P45 directly to your Revenue office advising that you do not want your new employer to know these details. Revenue will then issue a TCC on a week-1-basis, which is effective from the date of issue only. If any adjustments are necessary, you should request a review of your tax position by submitting an online Form 12 for the relevant tax year. The online Form12 is accessible from myAccount.

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10. Payments or Benefits from the Department of Social Protection (DSP)

Most payments or benefits received from the DSP are taxable sources of income and must be declared to Revenue when submitting a claim.

10.1 State Pensions

Revenue receives details from the DSP of long-term pension payments covering the State Pension, Invalidity Pensions and Widows / Widowers / Surviving Civil Partners Pensions.

If you are in receipt of a DSP pension and also receive a salary or occupational pension you may be liable to pay income tax on the DSP pension.

10.2 Jobseeker’s Benefit

If you make a claim for an income tax refund and are receiving Jobseekers Benefit, the taxable portion of the Jobseeker’s Benefit will be added to your earnings and the appropriate refund, if any, will be made. The child dependent element and the first €13 per week of benefit are exempt from tax.

You should note that if the weekly tax liability on your Jobseekers Benefit exceeds your weekly tax credit, you are not entitled to an income tax refund.

When you resume employment, your tax credits and rate band will be adjusted to take into account the taxable amount of Jobseeker’s Benefit received.

Leaflet IT24 - Taxation of Jobseekers Benefit outlines the taxation of Jobseekers Benefit.

10.3 Short -Term Illness Benefit or Occupational Illness Benefit

Illness Benefit and short-term Occupational Injury Benefit are also taxable sources of income. However, the child dependent element of the benefit is exempt from tax. If you make a claim for an income tax refund while out of work, the taxable portion of the benefit will be added to your earnings and the appropriate refund, if any, will be made.

If you are in receipt of short-term Illness Benefit while still in employment, your TCC will be amended to ensure that your tax credits are reduced by the taxable portion of the benefit.

Leaflet IT22 - Taxation of Illness Benefit and Occupational Injury Benefit outlines the taxation of Illness and Short-Term Occupational Injury Benefit.

10.4 Maternity, Paternity, Adoptive and Health & Safety Benefits

The above benefits paid by the DSP are taxable in full. If you are in employment your annual tax credits and rate band will be reduced by the amount of the payment you receive, which may result in additional tax being deducted. Your employer will be advised of the adjusted tax credits and rate band.

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11. myAccount

myAccount is Revenue’s secure online service for PAYE customers. The main services available for PAYE customers include:

  • Jobs and Pensions - allows you to tell Revenue about your new job or pension.
  • Online Form12 - allows you to review your tax position for previous years and claim health expenses and other tax credits.
  • PAYE Anytime - allows you to claim tax credits and declare additional income for current and previous tax years. You can also view a copy of your current TCC on PAYE Anytime.

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12. Miscellaneous

12.1 What is a Form P60?

A P60 is a certificate that your employer / pension provider gives you at the end of an income tax year. It shows your pay, income tax, PRSI and USC details for the full tax year.

The DSP may request your P60 if you are making a claim for a payment or benefit from them.

Your Form P60 is an important document, so please keep it safe.

12.2 What is a PAYE Balancing Statement?

A PAYE Balancing Statement, (also known as a P21), is a final statement of your income tax liability for a particular year. It is issued by Revenue when your income tax liability has been reviewed and shows:

  • your total income from all sources
  • tax reliefs and credits claimed
  • amounts of income tax and USC paid.

You can request a PAYE Balancing Statement at the end of the income tax year if:

  • you have overpaid income tax or USC during the year, for example you were not granted the correct tax credits or were on emergency tax or a week–one basis.
  • you wish to claim additional tax credits, allowances or reliefs, for example Health / Medical expenses.
  • you are required to submit the Statement to a Financial Institution or Local Authority in support of an application for a loan / grant.

The PAYE Balancing Statement will state if you have paid the correct amount of tax in the tax year under review. If you overpaid tax, a refund will issue. If you have underpaid tax, you will be advised on the PAYE Balancing Statement of how this undercharge will be collected.

12.3 How do I get a PAYE Balancing Statement?

The quickest and easiest way to get a PAYE Balancing Statement is to request it online by submitting an online Form12 which is accessible from myAccount.

12.4 What is a PAYE Exclusion order?

If you are employed abroad by an Irish employer and all the duties of your employment are carried out abroad, you will be classed as non-resident for income tax purposes in that particular year. A PAYE Exclusion Order is issued to your employer to advise him or her not to deduct income tax, and / or USC from your earnings. Your employer must apply for the Exclusion Order on your behalf.

Note: A PAYE Exclusion Order is not the same as a claim for income tax exemption and marginal relief.

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13. Further Information

As a PAYE employee your tax affairs are dealt with in the Region where you live. For further information, phone your Revenue LoCall service

If you are calling from outside the Republic of Ireland phone +353-1-7023011.

Please note that the rates charges for use of 1890 (LoCall) numbers may vary among different service providers.

Remember to always quite your PPS number when contacting Revenue.

MyEnquiries

MyEnquiries is an online contact facility that allows customers to securely send and receive correspondence to and from Revenue. MyEnquiries can be accessed through myAccount.

Time Limit for Repayment Claims

A claim for repayment of tax must be made within four years after the end of the tax year to which the claim relates. For example, claims for 2012 must be made by 31 December 2016. Please note you must have paid income tax during the year of your claim in order to receive a repayment. If you owe income tax to Revenue for an earlier year, your repayment may be reduced by this amount.

Accessibility

If you are a person with a disability and require this leaflet in an alternative format the Revenue Access Officer can be contacted at accessofficer@revenue.ie

Revenue Commissioners

September 2016

pdf Employees’ Guide to PAYE - IT 11 (PDF,564KB)


While every effort is made to ensure that the information given in this leaflet is accurate, it is not a legal document. Responsibility cannot be accepted for any liability incurred or loss suffered as a consequence of relying on any matter published herein.

(Adobe Acrobat Reader PDFExternal link)

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