Assignment data protection statement
This data protection notice sets out the basis on which Revenue will process your personal data in the assignment process.
Legal basis for processing data
Revenue will carry out all procedures necessary to undertake the recruitment, assessment and selection of suitable candidates for appointment to Revenue. These are in accordance with the Public Services Management (Recruitment and Appointments) Act 2004.
Purposes of processing your data
Your personal data will be used for all stages of the assignment process. The information will be used:
- to determine preferences in relation to the location (if applicable)
- to verify whether the candidate meets the set eligibility criteria
- to establish or update a Revenue personnel file
- to carry out background checks.
Under the Public Service Management (Recruitment and Appointments Act 2004), background checks are conducted at assignment stage. These are to ensure that you are suitable for appointment in respect of:
- that you are fully competent to undertake the duties attached to the position.
Source of personal data
As part of the assignment process, Revenue will request certain information from you to process your offer of employment. Additional information may come from external sources, such as referees, the National Vetting Bureau or the Chief Medical Officer.
If you are an existing public servant, contact will be made with your previous HR department. This will be in relation to salary details, incremental credit, pension scheme, sick leave and disciplinary record.
Categories of personal data
Information collected includes contact details, Personal Public Service Number (PPSN), identification documents, financial details, educational qualifications and career history.
Special categories of personal data
Certain special categories of personal data may be processed in the recruitment process. This is to allow us to fulfil our statutory obligations under the Employment Equality Acts 1998-2015 and the Disability Act 2005.
Disclosure of your personal data
We will share your personal data with third parties in the following circumstances:
- where we are obliged to do so to comply with a legal or regulatory obligation
- in the course of checking references
- Garda vetting.
Any transfers to third countries and the safeguards in place
Under the General Data Protection Regulation (GDPR) your personal data can only be transferred to a third country in certain circumstances. A third country means a country outside of the European Economic Area (EEA). The EEA is made up of 28 EU Member States as well as Norway, Iceland and Liechtenstein. Examples of how personal data can be transferred are:
- if the European Commission considers the third country to have an adequate level of data protection (adequacy decision)
- if the transfer of personal data is required or authorised by law.
As per Revenue’s retention policy, your data will be held for the duration of your employment plus seven years. Any data relating to service history and pay will be retained for 100 years for pension purposes. Garda vetting records are retained for one year.
For further information on your rights, you can view Revenue’s Data Protection Policy.
These rights include the right to make a request to Revenue to access the personal data held about you. Requests for access to personal data should be made in writing to: Data Protection Unit, Ground Floor, Cross Block, Dublin Castle, Dublin 2, or by email to email@example.com. No fee applies to data access requests.
Revenue’s nominated Data Protection Officer is Joan French.
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