Getting ready

ROS preparations for 2019 payroll

This section explains how to prepare on Revenue Online Services (ROS) for 2019 ROS payroll.

ROS Access

Login now to ensure that you can access ROS.

Please see the Issues logging into ROS section if you are having difficulties logging in.

If you get a prompt on login to renew your ROS digital certificate, please do so. Take note of your new password and follow the Save your digital certificate instructions to save your renewed certificate file.

Please complete step 1 of the registration process, Apply for your ROS Acess Number (RAN), if either:

You should allow at least five working days to complete the registration process.


You need a sub-user certificate if:

  • you are using a Direct Reporting Payroll package
  • your payroll is on a separate computer to your digital certificate 
  • you need more than one person to access ROS.

To access all payroll functions, give the sub-cert File permissions for PAYE-EMP (PREM).

Dual signature and second signature functions do not apply to the new Employer Services.

For more information please refer to the guides:

Instructions for downloading sub-certs are available in the sub-user or linked certificate section.

The certificate should be downloaded to the computer where the payroll is to be run.

If you have a Direct Payroll Reporting package contact your payroll provider for further instructions.

Restricting sub-users from an employer registration number

Employers may have more than one employer registration number. 

You may not want sub-users to have access to all of the registration numbers.

If you want to restrict sub-users’ access to one or more registration numbers, please refer to the guide Restricting sub-users from an Employer Registration Number.

If you have a Direct Payroll Reporting package and you want to restrict sub-user permissions, contact your payroll provider. They should be able to advise you on how to do this within the payroll software. Restricting permissions on a ROS sub-cert will impact on your payroll package.


Payroll submissions made by a previous agent can only be changed using the employer’s own ROS certificate.

The employer must apply to Revenue for a ROS certificate if they do not already have one. The employer can then assign the agent a sub-certificate with the appropriate permissions to enable agent to carry out required changes.

If the employer does not have internet access, agent should arrange for them to apply for the ROS certificate in their own office. 

Next: Taxation of PAYE on a receipts basis